Sunday, August 20, 2017

The final session and Conclusion of the Project Managers Meeting in Aluva, Kerala

What is a goal?

Ø  A goal is a desired result a  person or system envisions, plans and commits to achieve
Ø  Setting smart goals
Ø  Define expectations and avoid generalities and use verbs to start the sentence
Ø  Quality, quantity, timeliness and cost
Ø  Challenging goals within reason. Do not assign too many goals even though each on is within reason
Ø  Link the goal to higher level business unit goals…ensure the employee understands the link
Ø  Date or elapsed time to complete the goal

 Developing a goal

Ø  We don’t want to worry anymore about the financial future of our village…
Ø  Within the next five years we want to generate enough income to be self-reliable…
Ø  We want to be economically self-reliable by…..

Ø  The methods determine the steps which are to be followed in order to start and finish it
Ø  Action plan with timetable….
Ø  A road map includes the goal, tasks and measurements…


Monitoring helps with
Ø  Assessing performance. Are the results being achieved as envisaged
Ø  Keeping a check on whether or not the work is being carried out according plan.
Ø  Is everything being carried out on time and within budget?
Ø  Are there any significant delays in implementation
Ø  Why are there any delays in implementation
Ø  Are there significant unplanned activities being implemented
Ø  Why are unplanned activities being carried out?
Ø  Are the expected results being produced on schedule and within budget?

Monitoring makes it possible to
Ø  Identify problems
Ø  Strength and weaknesses
Ø  Make decisions
Ø  Promote accountability
Ø  Enhance transparency
Ø  Increase credibility and confidence
Ø  Enhance learning internally
Ø  Generate a shared understanding of the project amongst stakeholders.

Timing of evaluation

Ø  Mid-term – occurs halfway through project implementation to assess progress and to ensure that the project is still on the right track
Ø  Final – normally soon after the project has finished; the project is mainly evaluated for its effectiveness and efficiency.
Ø  Impact: usually occur a number of years after the project has ended and the focus in on impact and sustainability. The findings of the evaluation are very often used as lessons for other similar projects and programs.

Types of evaluation:

Ø  External: initiated by a party external to the project mainly serves to fulfill this external party’s information needs
Ø  Internal: initiated by the project organisation and primarily serves its internal information needs.

Ø  Considered by someone who has little to no previous knowledge about the project or program
Ø  Assess the project’s intentions and not the project’s achievements
Ø  Determines whether or not the intervention is done
Ø  The extent to which the project is achieving its intended results
Ø  What support or barriers may have affected the achievement of the intended results?

Ø  Whether or not resources have been optimally utilized
Ø  Whether or not the project was completed in a timely and cost-effective manner
Ø  The extent to which the quality and quantity of the results achieved justifies the resources used
Ø  What wider effects and changes have been caused by the intervention?

Ø  The positive, negative, direct, indirect, intended or unintended changes caused by the project or program and the response why they occurred.
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