What is a goal?
Ø A goal is a desired result a person or system envisions, plans and commits
to achieve
Ø Setting smart goals
Ø Define expectations and avoid
generalities and use verbs to start the sentence
Ø Quality, quantity, timeliness and
cost
Ø Challenging goals within reason. Do
not assign too many goals even though each on is within reason
Ø Link the goal to higher level
business unit goals…ensure the employee understands the link
Ø Date or elapsed time to complete the
goal
Developing a goal
Ø We don’t want to worry anymore about the financial future of our village…
Ø Within the next five years we want to generate enough income to be self-reliable…
Ø We want to be economically self-reliable by…..
Strategies
Ø The methods determine the steps which are to be followed in order to start and finish it
Ø Action plan with timetable….
Ø A road map includes the goal, tasks and measurements…
Monitoring helps with
Ø Assessing performance. Are the
results being achieved as envisaged
Ø Keeping a check on whether or not
the work is being carried out according plan.
Ø Is everything being carried out on
time and within budget?
Ø Are there any significant delays in
implementation
Ø Why are there any delays in
implementation
Ø Are there significant unplanned
activities being implemented
Ø Why are unplanned activities being
carried out?
Ø Are the expected results being
produced on schedule and within budget?
Monitoring makes it possible to
Ø Identify problems
Ø Strength and weaknesses
Ø Make decisions
Ø Promote accountability
Ø Enhance transparency
Ø Increase credibility and confidence
Ø Enhance learning internally
Ø Generate a shared understanding of
the project amongst stakeholders.
Timing of evaluation
Ø Mid-term – occurs halfway through
project implementation to assess progress and to ensure that the project is
still on the right track
Ø Final – normally soon after the
project has finished; the project is mainly evaluated for its effectiveness and
efficiency.
Ø Impact: usually occur a number of
years after the project has ended and the focus in on impact and
sustainability. The findings of the evaluation are very often used as lessons
for other similar projects and programs.
Types of evaluation:
Ø External: initiated by a party
external to the project mainly serves to fulfill this external party’s
information needs
Ø Internal: initiated by the project
organisation and primarily serves its internal information needs.
Relevance
Ø Considered by someone who has little
to no previous knowledge about the project or program
Ø Assess the project’s intentions and
not the project’s achievements
Ø Determines whether or not the
intervention is done
Effectiveness
Ø The extent to which the project is
achieving its intended results
Ø
What
support or barriers may have affected the achievement of the intended results?
Efficiency
Ø Whether or not resources have been
optimally utilized
Ø Whether or not the project was
completed in a timely and cost-effective manner
Ø The extent to which the quality and
quantity of the results achieved justifies the resources used
Ø What wider effects and changes have
been caused by the intervention?
Ø
The
positive, negative, direct, indirect, intended or unintended changes caused by
the project or program and the response why they occurred.
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